This process can be followed to mark payments for various invoice types as received.
For example:
- Payment for interstore transfers
- Payments for invoices that have been manually entered in Receivables (such as Hiring income)
Payments can be receipted in full or as a partial payment.
Receipt full payment
1. From Minfos Receivables, click the Banking menu and select 2. Deposits.
The Deposits window is displayed.
2. Click Add.
The Receipt Entry window is displayed.
A. Enter the AR Customer name or code in the Customer field, and press [Tab].
B. A list of outstanding invoices for the selected pharmacy is displayed.
C. Click Select All if all outstanding invoices are to be paid.
D. Double click on the invoice being paid, to change its selection status from 0 Don't Pay to 1 Pay.
E. Click the arrow to the right of the Amount(s) field.
F. The total of the invoices selected is displayed in the Amount(s) field. Alternatively, enter the amount being paid in the Amount(s) field.
G. In the Bank field, enter the amount as it appears on your cheque, if required.
H. In the Branch field, enter the AR customer's details, if required.
3. Click Okay.
The Deposits window is displayed.
4. Click Okay.
The Banking window is displayed.
5. Click Yes to save the payment details.
Receipt partial payment
1. From the Receipt Entry window, select the most recently dated entry.
2. Click Change.
3. Select 2. Part Payment from the Selection dropdown menu.
4. Enter the part payment $ value in the Inv.Received field.
5. Click Okay.
6. Click the arrow to the right of the Amount(s) field. The total of the invoices selected is displayed in the Amount(s) field. Alternatively, enter the amount being paid in the Amount(s) text box.
7. In the Bank text box, enter the amount as it appears on your cheque, if required.
8. In the Branch text box, enter the AR customer's details, if required.
9. Click Okay.
The Deposits window is displayed.
10. Click Okay.
The Banking window is displayed.
11. Click Yes to save the payment details.
Note Deposits that have been entered but not saved can be viewed via the Deposit Slip function. Refer to Print a Deposit Slip.