Sometimes it will be necessary to add a product manually to Product Maintenance. For example, products from a non-Minfos Maintained Supplier or products you have ordered in bulk but are selling individually (Split Packs). 

Video Demonstration


Step by Step Instructions

1. From Product Maintenance, click Add.

The Product Entry window is displayed.

2. Use [Tab] to move down through the fields or [Shift + Tab] to move up. Only use [Enter] to save and close the Product Entry window.

A. If the product does not have a unique barcode, click Make Barcode.

B. If the product does have a unique barcode, either scan or enter the barcode.

C. Enter the name of the product:

  • If the product may also be added from a Wholesaler or Supplier MNPN update at a later date, putting an exclamation mark (!) at the start of the Name will put the product towards the top of your Product Maintenance window. This makes it stand out and is easier to monitor for a duplicate product, once the relevant suppliers update has been collected.
  •  When an update (Wholesaler or Supplier from Minfos is applied, your database is checked for ‘local’ products, if Minfos finds a product with the same barcode, same supplier and same PDE already in the database, the ! will be removed from the name and MNPN will attached to the ‘local’ product, making it now a Minfos maintained product.
  • You can use either capitals or lower case letters.

D. Set the correct Product Type. See Minfos Product Types for more information.

E. Set the FAT code or use the GST on Sales & GST on Purchases checkboxes.

F. Enter the Unit Cost (Ex. GST) if required or this will update when the product is invoiced.

G. Either enter a mark-up, Minfos will suggest a retail price based on cost + mark up or

H. Enter the required Retail Price, or this can be set before completing the invoice.

I . Check the Re-Order (Stocked) checkbox if required.

J. Set the Discountable status.

K. Check the Dispensable checkbox if required.

Note    If this item should be uploaded to RTPM (Real Time Prescription Monitoring) systems after it has been dispensed, please refer to Locally Manage Monitored Items for further guidance.

3. Click the Categories tab.

4. Use [Tab] to move down through the fields or [Shift + Tab] to move up. Only use [Enter] to save and close the Product Entry window.

A. Enter the correct Price Policy, or leave at the default. Either enter the Price Policy code and press [Tab] or enter the Price Policy name and press [Tab] to search, highlight the correct Price Policy and click Okay.

B. Enter the correct Pref. Supplier either enter the Supplier code and press [Tab] or enter the Supplier name and press [Tab] to search, highlight the correct Supplier and click Okay.

C. Enter the Supplier’s PDE in the PDE field.

D. Enter the correct Department, or leave at the default. Either enter the Department code and press [Tab] or enter the Department name and press [Tab] to search, highlight the correct Department and click Okay.

E. Enter the correct Company, or leave at the default. Either enter the Company code and press [Tab] or enter the Company name and press [Tab] to search, highlight the correct Company and click Okay.

F. Enter the correct Brand, or leave at the default. Either enter the Brand code and press [Tab] or enter the Brand name and press [Tab] to search, highlight the correct Brand and click Okay.

G. Enter the correct I.E.U., or leave at the default. Either enter the I.E.U. code and press [Tab] or enter the I.E.U. name and press [Tab] to search, highlight the correct I.E.U. and click Okay.

H. Enter the correct Class, or leave at the default. Either enter the Class code and press [Tab] or enter the Class name and press [Tab] to search, highlight the correct Class and click Okay.

I. Enter the correct Location, or leave at the default. Either enter the Location code and press [Tab] or enter the Location name and press [Tab] to search, highlight the correct Location and click Okay.

J. Enter the correct A.R. Prod. Code. The main A.R. Codes are Sale1000 (product will generate on Dispense orders) or Sale2000 (product will generate on Retail Orders) and press [Tab] or delete the existing text and press [Tab] to search, highlight the correct A.R. Prod code and click Okay.

5. Click OK to save the product.

6. The Product Entry window is displayed, repeat Steps 1 to 5 to continue adding products or click Cancel to close.

You are returned to Product Maintenance.