How eScripts display on the Dispense Form

When an eScript is downloaded from the PDS the Dispense Form populates to support dispensing an electronic prescription.The Dispense Form displays the:

a. eScript Details window – refer to the eScript Details  section of this article.

b. eScript button. This replaces the Owing check box, which is not available when dispensing an eScript.

Navigation of the eScript details dialog

1. Use the mouse to change the focus between the Dispense Form and the eScript Details window.

2. Use the mouse to move the eScript Details window.

3. Click the Maximise button or click and drag the side of the eScript Details window to expand the window and view all details in full.
Note: This feature is not available in the Enlarged Dispense Form and Scan Check windows.

4. Alternatively, to view directions that exceed the two lines available on the eScript Details window, hover the mouse over the directions area and the full instructions will display.

5. Use the X to close the eScript Details, click the eScript button [Alt+Shift+;] to re-open the eScript Details window.


eScript Details screen

The eScript Details screen displays the downloaded details of the prescription. It is the electronic equivalent of the paper original script and, if dispensing a repeat supply, the Repeat Authorisation form is displayed.

Copy of Original eScript

This displays the prescription information as entered into the prescriber’s software. The following table outlines the fields that may display, depending on the type of script, in each section.

eScript Section

Details

a. eScript Details 

  • Status of the script – Active, Dispensed or Deferred
  • Tabs to navigate between the Copy of Original eScript or Copy of Repeat Authorisation Form

b. Prescriber Section

  • Prescriber’s name, address and phone number
  • Prescriber’s qualification
  • Prescriber Number
  • HPI-O of the prescribing organisation
  • Hospital Provider Number (HPN)
  • Residential Aged Care Facility ID (RACF ID)

c. Patient Section

  • Patient’s Medicare card number
  • Patient’s date of birth
  • Pharmaceutical benefits entitlement number e.g. Concession/DVA/Entitlement number
  • Patient’s name
  • Patient’s address

d. Drug Section

  • Prescription date
  • CTG flag
  • Drug PBS Code or ‘Private’ for private scripts
  • Brand substitution not permitted checkbox
  • Extemp flag
  • Extemporaneous Description
  • Drug name and strength*
  • Form and active ingredient*
  • Directions**
  • Route of administration (ROA)
  • If the prescriber has indicated the script is an unusual dose *UNUSUAL DOSE* will display
  • Prescription quantity
  • Repeat quantity
  • Repeat interval
  • Quantity
  • Authority Number
  • Streamline Authority Number
  • Authorisation reference number ***
  • Name of pharmacy to be dispensed by

 

* If the name is too long to display on the screen, maximise the window or hover the mouse over the brand name or the active ingredients to display the name in full

 

** If the directions are too long to display on the screen, maximise the window or hover the mouse over the directions to display them in full

e. Annotation Section

  • Doctor annotation’s displayed first
    • The doctor’s annotation field may display: Maximum quantity authorised to dispense (in numbers and words if a controlled drug) 
    • If the Prescriber is:

Prescriber

ACT

SA

A dentist

the words ‘for dental treatment only’

the words ‘for dental treatment only’

An eligible midwife

the words ‘for midwifery use only’

 

An optometrist

the words ‘for optometry use only’

the words ‘for optometry use only’

A veterinary practitioner

  1. the words ‘for animal treatment only’; and
  2. the species of the animal for which the medicine is to be dispensed; and
  3. if possible, a way of identifying the animal

the words ‘for animal treatment only’; more details for a phone order e.g. the species

  1. In the case of prescription drug for animal use – the owner of the animal; or the person acting on behalf of the owner

A podiatrist

 

the words ‘for podiatric treatment only’

  • Any dispensing annotations

Copy of Repeat Authorisation

When dispensing a repeat eScript, the eScript Details window will populate with a Copy of Repeat Authorisation and a Copy of Original eScript.

The focus will be on the Copy of Repeat Authorisation. The following table outlines the fields that may display, depending on the type of script, in each section.

eScript Section

Details

a. eScript Details 

  • Status of the script – Active or Dispensed
  • Tabs to navigate between the Copy of Repeat Authorisation Form or the Copy of Original eScript

b. Patient Section

  • Patient’s Medicare card number
  • Patient’s date of birth
  • Pharmaceutical benefits entitlement number e.g. Concession/DVA/Entitlement number
  • Patient’s name
  • Patient’s address
  • CTG flag

c. Dispensed information

  • Last dispensed date
  • Drug PBS code & manufacturer code or ‘Private’ for private scripts
  • Drug name and strength*
  • Form and active ingredient*
  • Directions**
  • Cannot supply before date
  • Original script number
  • Original pharmacy PBS approval number
  • Number of repeats authorised by the prescriber
  • Number of times already dispensed
  • Hospital Provider Number (HPN)

 

* If the name is too long to display on the screen, maximise the window or hover the mouse over the brand name or the active ingredients to display the name in full

 

** If the directions are too long to display on the screen, maximise the window or hover the mouse over the directions to display them in full

 

d. Previous dispenser information

  • Pharmacy approval number
  • Pharmacy name
  • Pharmacy address and contact details
  • Repeat prepared date

Annotation Section

Refer to the Annotation Section in the  Copy of Original eScript  section of this guide. 

To change view between the repeat and the original script details click Copy of Original eScript tab at the top of the form or use the arrow keys.