Payments made via cash and bank accounts are generally entered into the Cash Manager module via Bank debits and Bank credits.

Bank debits is used to record payments made from a pharmacy’s bank accounts for expenses. For example, utility bills, eRx fees, Medisecure charges, bank charges etc.

Bank credits is used to record the income directly credited to the pharmacy’s bank accounts. For example, interest received, supplier rebates etc.

Bank transactions are required to be entered as per the bank statement date and before processing the Bank reconciliation.

Bank Debits and Credits can be entered from 2 windows in Minfos.

Enter Bank Debits and Bank Credits from the Bank Transactions window

From the Cash Manager module:

1. Click the Transaction menu and select 1. Bank Transactions.

The Bank Account Selection screen is displayed.

2. Update the Bank G.L A/c if required and then click Okay.

The Bank Transactions window is displayed. 

3. Click either 1 Bank Credit or 2 Bank Debit.The Bank Credit Entry or Bank Debit Entry window is displayed.

4. Enter the details for the transaction:

a. Trans. Date: This is the date the transaction took place.

b. Description: Enter a meaningful description.

5. Click Add or Okay.

The General Ledger Account Entry window is displayed.

6. Enter the details: 

a. Enter the Account Number.

b. By default, the Calc GST checkbox is checked, if the transaction does not contain GST uncheck this option.

c. Enter the Total (Inc GST).

d. Enter/review the GST amount.

7. Click Okay.

The General Ledger Account Entry window is re-displayed.

8. If required, add other transactions belonging to this debit or credit record or click Cancel to return to the Bank Transactions window.

• Repeat this process to add Bank Credits or Bank Debits as required
• After the required transactions have been entered, each transaction must be confirmed. Confirmed transactions are posted to the General Ledger

9. To confirm transactions, highlight the transaction and then click Confirm.

Or, to bulk confirm all transactions in the Bank Transactions window, click Confirm All.

Enter Bank Debits and Bank Credits from the Reconcile Bank Account window

From the Cash Manager module:

1. Click the Reconcile menu and select Reconcile Bank Account.

The Bank Account Selection window is displayed.

2. Update the Bank G.L. A/c if required and then click Okay.

The Reconcile Bank Account window is displayed. 

3. Click Add to enter a Bank Debit or Credit entry.

The Minfos Cash Manager prompt is displayed.

4. Click Yes to add a Bank Debit entry, or click No to add a Bank Credit entry.

The Bank Credit Entry or Bank Debit Entry window is displayed.

5. Enter the details for the transaction.

a. Trans. Date: This is the date the transaction took place.

b. Description: Enter a meaningful description.

6. Click Okay

The General Ledger Account Entry window is displayed.

7. Enter the details:

a. Enter the Account Number.

b. By default, the Calc GST checkbox is checked, if the transaction does not contain GST uncheck this option.

c. Enter the Total (Inc GST).

d. Enter/review the GST amount.

8. Click Okay.

9. If required, add other transactions belonging to this debit or credit record.

10. Click Cancel to return to the Bank Transactions window.

Repeat this process to add Bank Credits or Bank Debits as required.