Head Offices can generate a list of Centralised Customer Account debtors using this procedure. This report can include results for all Centralised Customer Accounts or refine the results to a select range. You can also specify an As At Date, or run it as of the last statement date. The Format option offers more detail for aging and exceeded credit.

From Customer Management:

1. Click the Reports menu and select 3. Debtors & Ageing Reports.

The Debtors And Ageing Reports window is displayed.2. The From Account and To Account text boxes display the name of the first and last account who will be included in the report. Leave the default values in these text boxes to print a list of all your accounts.

3. The As At Date defaults to the current date. If required, enter a different date. Alternatively, check the Last Statement Date checkbox to print the report based on your last statement date.

4. In the Format dropdown menu, click the report you require.

Graphical user interface, text, application

Description automatically generated

  • 1. Debtors Report – includes Account Name, Master Store, Status, Amount, Home Phone and Work Phone
  • 2. Aged Debtors – includes additional columns Current, 1 Month, 2 months, and 3 months +
  • 3. Exceeded Credit Report – includes additional columns Limit, Exceeded, and Percentage

5. Check the Include Zero Bal. checkbox if you wish to include accounts with zero balances in the report.

6. Click the Master Store drop-down and select your required store or leave on All (the report will display accounts from all Master stores where the Visible as CCA store checkbox has been checked).

7. When Master Store: All is selected the Totals By Master Store checkbox is available, check to group the report by store.

8. Click Okay to generate the report.

The Processing window is displayed, followed by the Report.

9. Click Print to print the report.

Example reports

Account Debtors Report

With Totals by Master Store checkedAged Account Debtors ReportWith Totals by Master Store checkedExceeded Credit ReportWith Totals by Master Store checked